Chase unpaid term fees
- When
- A term invoice is 3 days past its due date.
- It does
- Emails the family a polite reminder, again at 10 days, and never more than twice.
- You see
- A note on the invoice in Money each time a reminder goes.
Education and care
Music teachers, calls answered between scales
You can't answer the phone halfway through a scale, and chasing term fees is nobody's favourite job. Your AI receptionist takes the calls while you teach, and unpaid term invoices get a polite reminder, twice at most.
What a day can look like.
- A parent asking if you teach beginners on piano or guitar.
- A student who's sick and needs to move a lesson.
- Term fees still unpaid a few weeks in.
- Exam and concert dates to remind families about.
One automation, written for you.
An automation card like the ones in the app. When it runs, what it does, and where you'll see it.
Questions that matter most.
From the questions you answer in the app. A Yes tells us what to set up.
- AI Virtual Assistant
Do you want a text after every call with a short summary of what the caller needed?
After each call, you get a text saying who rang and what they need.
- AI Virtual Assistant
Do you want customers sent a reminder and a confirmation for their booking?
Customers get a confirmation when they book and a reminder text the day before.
- AI Automation
Do you want customers reminded about unpaid invoices?
Customers get a polite reminder when an invoice is overdue, twice at most.
- AI Automation
Do you want a Pay by card button on your invoices?
Customers can pay your invoices by card, and the money goes to your own account.
- AI Virtual Assistant
If someone hangs up before they talk to anyone, do you want them sent a friendly text so they can reply?
A caller who hangs up early gets a text from your business, so they can reply.
The services behind those questions
Questions.
Can I set the words of the reminder?
Yes. We set them up with you before anything goes, and if a family has already paid, the email thanks them and asks them to ignore it.
Can it book trial lessons?
Yes, into the times you leave free, and the family gets a reminder the day before.
Do families need an app?
No. They get texts and emails. You're the one with the app and the web portal.
Others in this group
Want this set up for your business?
Tell us what's eating your week. We'll show you what we'd switch on, what it costs, and if we're not the right fit.